A clean and organized office environment is crucial for the success and efficiency of any business. It goes beyond mere aesthetics and plays a significant role in enhancing productivity, promoting employee well-being, and creating a positive impression for clients and visitors.
Outsourcing cleaning tasks to a professional cleaning company offers numerous benefits for businesses, including expertise and specialized cleaning techniques with professional products and equipment, time and cost savings, and customized, flexible cleaning schedules that comply with health and safety standards.
A clean office improves both employee productivity and morale by improving
concentration, and enhancing mental and physical health, while also contributing to a
positive culture that prioritizes health & safety and adds to a professional office
environment employees can be proud of.
According to a study published in the Journal of Neuroscience, physical clutter
competes for attention and can lead to decreased performance and increased stress
levels. In the era of hybrid work, a messy or unkempt office space can keep employees
away from regularly attending the office - especially if they are enjoying a better
workspace at home.
Employee mental well-being is incredibly important to overall productivity levels and job
satisfaction. Mental health also contributes to physical health - and sick days cost
employers over 16 billion dollars annually. Even attending work while sick still results in
a 77% loss in productivity, according to the Cleaning Coalition of America.
Regular sanitization from an office cleaning company helps to eliminate germs,
allergens, and pollutants that can negatively impact employee health. According to one
study, approximately 16% of all flu cases are contracted in the office. Office cleaning
services can help to maintain the health and safety of workplaces resulting in fewer sick
days, decreased absenteeism, and improved overall health and well-being.
Even relatively small cleaning interventions in an office can make a major difference for
worker health and productivity. Experts say that cleaning — including washing, wiping,
and disinfecting — can reduce rates of cold, flu, and stomach illness by 80 percent.
Consistent access to hand sanitizer at one Fortune 1000 company reduced
absenteeism by 13.4 percent and health care claims by more than 24 percent.
A sparkling, clean environment doesn’t just impress clients an visitors with a great first
impression. By providing regular maintenance and cleaning, a commercial cleaning
company can also create a positive and pleasant environment that employees are
excited and proud to return to each day, improving return to office incentives, and in
turn- collaboration and productivity.
Hiring an office cleaning company means you’re hiring trained professionals with the
knowledge and experience to handle various cleaning tasks, including specialized
cleaning techniques or equipment for specific cleaning needs which in-house staff and
regular employees would be unable to perform.
As a commercial cleaning company, GDI provides office cleaning services like high
dusting which require specialized equipment for hard to reach places that accumulate
dust and cause allergies for occupants. Among others, an office cleaning company will
also provide specialized care with specific equipment for cubicles, blinds and windows,
upholstery and various types of commercial floors and carpets.
GDI will also handle the outside maintenance of your office building - providing specialty
care washing windows in low and high-rises, and other grounds maintenance required
seasonally.
After nearly a century in commercial spaces, GDI has the expertise to provide its staff
the training and procedures to achieve quality and consistent cleaning that only an
office cleaning company with professional equipment and techniques could provide.
With its cleaning products and equipment manufacturer, Superior Sany Solutions, GDI
is also able to utilize specialized green cleaning equipment and products like floor
scrubbers and effective but safe deep cleaning agents.
Outsourcing cleaning tasks to a professional company saves time for employees,
allowing them to focus on their core responsibilities. Contrary to popular belief, it’s also
more cost-effective than employing in-house cleaning staff.
dishwashing, and kitchen cleaning, it can be disruptive to their regular work and require
them to spend extra time and energy on tasks outside of their area of expertise. By
9 Reasons to Hire an Office Cleaning Company 4
hiring a professional cleaning company, employees can focus on their primary
responsibilities, leading to increased productivity and efficiency in the position they were
hired to perform.
Additionally, outsourcing cleaning tasks means that the cleaning company is
responsible for managing their own staff (employee status verification, health care,
benefits administration and pay) and ensuring that cleaning tasks are completed on
schedule - which takes the burden of management off of your company and its
employees.
Hiring a cleaning service is also more cost-effective because expert cleaning staff can
clean more in less time, and the commercial cleaning company you choose can also
procure equipment and supplies at a lower price than what a business could if cleaning
was done in-house.
Regular and consistent cleaning schedules are vital for maintaining a clean and healthy
office environment. They help prevent the accumulation of dirt and germs, promote a
healthy workspace, enhance indoor air quality, prevent the spread of illnesses, preserve
aesthetics and professionalism, and extend the lifespan of assets and equipment.
An office cleaning company will ensure that dirt, dust, and germs are regularly removed
from surfaces, reducing the risk of their buildup. Without consistent cleaning, these
contaminants can accumulate over time, leading to an unhygienic environment with
poor air quality, and causing wear and tear over time. By implementing customized
cleaning schedules, businesses can extend the lifespan of their furniture, fixtures, and
equipment, reducing the need for premature replacements and saving costs in the long
run.
Professional cleaning companies ensure reliable service and adherence to
predetermined cleaning routines through their trained staff, customized cleaning plans,
detailed checklists, quality assurance processes, accountability, and the use of
professional equipment. It’s this commitment to consistency and reliability that helps
maintain a clean, healthy, and sustainable office environment for businesses and their
occupants.
Before initiating the cleaning service, GDI works closely with clients to develop
customized cleaning plans that meet their specific needs. These plans outline the scope
of work, cleaning frequencies, and any specific requirements unique to the office space.
When carrying out these requirements, the cleaning service will follow detailed cleaning
checklists tailored to the specific requirements of each client. After cleaning, there are
also quality assurance processes including inspections that identify any areas that may
need additional attention. By establishing clear guidelines, routines, and accountability,
an office cleaning company will ensure that the same level of service is consistently
provided.
Offices are breeding grounds for disease-causing pathogens — not only COVID-19, but
influenza, the common cold, and other viruses — as people congregate in small spaces
and frequently touch shared objects and surfaces. Indoor air quality is also affected by
these same pathogens in the air and in HVAC systems.
Studies show that contamination of a single commonly touched surface in an office can
impact 40 percent to 60 percent of other surfaces in less than half a day. Indeed, offices
are among the places where one is most likely to get sick. Approximately 5,670,000 flu
cases are contracted in the workplace every year.
By hiring an office cleaning company, they can prevent the spread of germs by
sanitizing touchpoints with the highest amount of foot traffic, including in lobbies,
elevators, and hallways. A company like GDI also has experience cleaning and
9 Reasons to Hire an Office Cleaning Company 6
disinfecting HVAC systems which reduces the circulation of airborne contaminants and
improves indoor air quality.
The U.S. Environmental Protection Agency estimates Americans are indoors 90% of
their time – in built environments such as homes, schools, workplaces, places of
worship, or gyms. Both short- and long-term exposure to poor indoor air quality can
cause a range of health issues, including respiratory diseases, heart disease, cognitive
deficits, and cancer. Cleaning doesn’t just stop the spread of germs that make
occupants sick, it can also remove dust and pollutants that cause allergies that leave
occupants more exposed to illness and uncomfortable.
Before providing cleaning services, an office cleaning company like GDI would conduct
a comprehensive initial assessment of the office space in order to help with
understanding of the layout, size, specific cleaning requirements, and any unique needs
or areas that may require special attention. Based on the assessment, cleaning
companies develop customized cleaning plans specifically tailored to the office space
that outline the scope of work, cleaning frequencies, and any specific instructions
provided by the client.
Commercial cleaning companies also offer flexible service options to accommodate the
needs and schedules of their clients. Whether it's daily, weekly, bi-weekly, or monthly
cleaning, the service frequency can be adjusted based on the client's requirements, and
can encompass business or non-business hours depending on the desire to avoid
disruption or even to make cleaning staff more visible to occupants.
Office spaces may also have unique cleaning needs based on their industry or specific
activities. For example, medical offices may require disinfection of high-touch surfaces
and adherence to specific healthcare cleaning protocols, while food plants might also
require equipment sanitation and higher levels of compliance.
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At GDI, we understand that the needs of an office space may evolve over time, and are
based on changing requirements. That’s why we always maintain open lines of
communication and offer changes and additional services, to meet the needs of an ever
evolving office space.
Employers and employees need to fulfill their roles in preventing workplace accidents
and injuries, and promoting safe and healthy workplaces as required in Part II of
the Canada Labour Code . In the U.S. Employers subject to the OSH Act also have a
general duty to provide work and a workplace free from recognized, serious hazards.
An office cleaning company contributes to maintaining a healthy, safe and compliant
environment through cleaning, disinfection, and health and safety procedures. In the
event of a pandemic, a cleaning company like GDI will also aid and assist with
emergency preparedness plans and can provide disaster restoration when an
environment has become unsafe and needs remediation.
GDI also utilizes its waste management program to safely collect, sanitize, and/or
dispose of masks and gloves, reducing the spread of contaminants to other surfaces
and individuals, and employees have health & safety training and are trained to
recognize hazards and report or correct unsafe conditions before they lead to
circumstances that could be unsafe or dangerous.
In environments where health & safety is more heavily regulated, like healthcare and
food plant sanitation - a commercial cleaning company is essential for providing SSOP’s
(Sanitation and Standard Operating Procedures) stringent record keeping, and
EPA/CDC recommended cleaning and disinfecting agents.
It’s important to hire an office cleaning company like GDI, which subscribes to various
third-party bodies such as COR, Safety Groups, and various client-driven compliance
networks such as ISNetworld, Complyworks, Contractor Check, Avetta and
numerous others to audit and verify the health and safety of the cleaning company you
are working with.
In recent years, there has been a growing trend of employing environmentally friendly
cleaning practices in response to increasing awareness of the importance of
sustainability and the desire to minimize the impact of cleaning activities on the
environment and of harsh chemicals on health and safety. Many cleaning companies
have recognized this trend and are offering eco-friendly options to meet the demand for
greener cleaning solutions.
Traditional cleaning products often contain harsh chemicals that can be harmful to
human health and the environment. Eco-friendly cleaning products are designed to be
non-toxic and biodegradable, which means they break down naturally without leaving
harmful residues behind. They are free from harsh chemicals such as phosphates,
chlorine, and synthetic fragrances, making them safer for both cleaning staff and
building occupants. GDI uses a product designed by our sister company Superior Sany
Solutions called Monopods, which are not only safer and less harmful than traditional
products, but they come in water-soluble pods that are released in water, lowering the
transportation carbon footprint and protecting employees from exposure to concentrated
chemicals.
Eco-conscious cleaning companies also prioritize water and energy conservation. Staff
are trained to be conservative in the use of electricity and lights are turned out before
leaving an area post cleaning, cleaning is scheduled in sequence to operational flow
minimizing electricity usage, only areas being cleaned are illuminated, and equipment
run times are kept to a minimum. As a green cleaning company, GDI uses walk behind
auto scrubbers with onboard wet vacuums, which are excellent for cleaning up quick
9 Reasons to Hire an Office Cleaning Company 9
spills and minimizes the use of the mop and buckets system which have to be rinsed
and washed before the next use. Staff are also trained to notice and report tap and toilet
leaks which can cause hundreds of gallons of wasted water every year.
Many environmentally friendly cleaning companies like GDI have robust recycling and
waste management programs in place. If a facility has a recycling and/or compost
program in place, GDI staff will become familiar with the processes and develop sitespecific
training for compliance protocols and are trained to ensure separation of
cardboard, plastics, batteries, other recyclables (including drink bottles and cans), and
compostable items and also look for contamination and to ensure waste is disposed of
through the proper waste streams. GDI has helped clients audit and separate all waste
and recycling resulting in as much as 96% diversion from landfills.
To demonstrate their commitment to eco-friendly practices, cleaning companies like GDI
adhere to recognized green cleaning standards and obtain third party certifications.
These certifications often require compliance with specific environmental criteria,
ensuring that the cleaning company meets stringent sustainability requirements and
follows best practices. GDI’s environmental management system (EMS) is governed by
registration to ISO 14001 (Environmental Management Systems) and is further
supported by adherence to the ECO Warranty program.
People gain an enormous sense of relief when they are around visibly cleaner surfaces.
Knowing that the office is being professionally cleaned and maintained brings a sense
of peace of mind to employees and employers alike.
An office cleaning company like GDI can not only provide this peace of mind through
cleaning verification tools like ATP testing and visual verification, they can provide a
sanitization specialist that is visible to occupants throughout the day giving them peace
of mind that they are safe and the surfaces they are about to interact with have just
been cleaned and sanitized.
As a business, your company can also rest easy knowing that a professional cleaning
company complies with health and safety protocols and standards and lowers the risk of
lawsuits and negative PR due to a poor office environment.
When choosing a cleaning service provider, it’s important to consider the benefits that a professional cleaning company can offer, and if they are compatible with your business needs.
There are 5 main advantages of outsourcing cleaning services:
1. Expertise and specialized cleaning techniques with professional products and
equipment
2. Time and cost savings from customized, flexible cleaning schedules
3. Health and Safety Compliance
4. Improved employee productivity and morale
5. Eco-friendly programs and green cleaning
It is important that the office cleaning company you decide to hire provides these
advantages. GDI has trained professionals and specialized cleaning procedures, and
offers consistent and reliable cleaning schedules, health and hygiene benefits,
customized cleaning plans tailored to unique needs, and compliance with safety
standards. We also employ green cleaning products and procedures, and can provide
peace of mind for occupants and employers alike. By choosing a professional cleaning company like GDI, you can rest easy knowing that your office environment is in good hands.
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