9 Reasons to Hire an Office Cleaning Company

9 Reasons to Hire an Office Cleaning Company

What is the importance of cleaning services for a company?

A clean and organized office environment is crucial for the success and efficiency of any business. It goes beyond mere aesthetics and plays a significant role in enhancing productivity, promoting employee well-being, and creating a positive impression for clients and visitors.

Outsourcing cleaning tasks to a professional cleaning company offers numerous benefits for businesses, including expertise and specialized cleaning techniques with professional products and equipment, time and cost savings, and customized, flexible cleaning schedules that comply with health and safety standards.

Office cleaning services improve employee productivity and morale

A clean office improves both employee productivity and morale by improving concentration, and enhancing mental and physical health, while also contributing to a positive culture that prioritizes health & safety and adds to a professional office environment employees can be proud of.

According to a study published in the Journal of Neuroscience, physical clutter competes for attention and can lead to decreased performance and increased stress levels. In the era of hybrid work, a messy or unkempt office space can keep employees away from regularly attending the office - especially if they are enjoying a better workspace at home.

Employee mental well-being is incredibly important to overall productivity levels and job satisfaction. Mental health also contributes to physical health - and sick days cost employers over 16 billion dollars annually. Even attending work while sick still results in a 77% loss in productivity, according to the Cleaning Coalition of America.

Regular sanitization from an office cleaning company helps to eliminate germs, allergens, and pollutants that can negatively impact employee health. According to one study, approximately 16% of all flu cases are contracted in the office. Office cleaning services can help to maintain the health and safety of workplaces resulting in fewer sick days, decreased absenteeism, and improved overall health and well-being.

Even relatively small cleaning interventions in an office can make a major difference for worker health and productivity. Experts say that cleaning — including washing, wiping, and disinfecting — can reduce rates of cold, flu, and stomach illness by 80 percent. Consistent access to hand sanitizer at one Fortune 1000 company reduced absenteeism by 13.4 percent and health care claims by more than 24 percent.

A sparkling, clean environment doesn’t just impress clients an visitors with a great first impression. By providing regular maintenance and cleaning, a commercial cleaning company can also create a positive and pleasant environment that employees are excited and proud to return to each day, improving return to office incentives, and in turn- collaboration and productivity.

Commercial cleaning companies have trained professionals and specialized cleaning procedures

Hiring an office cleaning company means you’re hiring trained professionals with the knowledge and experience to handle various cleaning tasks, including specialized cleaning techniques or equipment for specific cleaning needs which in-house staff and regular employees would be unable to perform.

As a commercial cleaning company, GDI provides office cleaning services like high dusting which require specialized equipment for hard to reach places that accumulate dust and cause allergies for occupants. Among others, an office cleaning company will also provide specialized care with specific equipment for cubicles, blinds and windows, upholstery and various types of commercial floors and carpets.

GDI will also handle the outside maintenance of your office building - providing specialty care washing windows in low and high-rises, and other grounds maintenance required seasonally.

After nearly a century in commercial spaces, GDI has the expertise to provide its staff the training and procedures to achieve quality and consistent cleaning that only an office cleaning company with professional equipment and techniques could provide. With its cleaning products and equipment manufacturer, Superior Sany Solutions, GDI is also able to utilize specialized green cleaning equipment and products like floor scrubbers and effective but safe deep cleaning agents.

You’ll save time and money

Outsourcing cleaning tasks to a professional company saves time for employees, allowing them to focus on their core responsibilities. Contrary to popular belief, it’s also more cost-effective than employing in-house cleaning staff.

dishwashing, and kitchen cleaning, it can be disruptive to their regular work and require them to spend extra time and energy on tasks outside of their area of expertise. By 9 Reasons to Hire an Office Cleaning Company 4 hiring a professional cleaning company, employees can focus on their primary responsibilities, leading to increased productivity and efficiency in the position they were hired to perform.

Additionally, outsourcing cleaning tasks means that the cleaning company is responsible for managing their own staff (employee status verification, health care, benefits administration and pay) and ensuring that cleaning tasks are completed on schedule - which takes the burden of management off of your company and its employees.

Hiring a cleaning service is also more cost-effective because expert cleaning staff can clean more in less time, and the commercial cleaning company you choose can also procure equipment and supplies at a lower price than what a business could if cleaning was done in-house.

Consistent and Reliable Cleaning

Regular and consistent cleaning schedules are vital for maintaining a clean and healthy office environment. They help prevent the accumulation of dirt and germs, promote a healthy workspace, enhance indoor air quality, prevent the spread of illnesses, preserve aesthetics and professionalism, and extend the lifespan of assets and equipment.

An office cleaning company will ensure that dirt, dust, and germs are regularly removed from surfaces, reducing the risk of their buildup. Without consistent cleaning, these contaminants can accumulate over time, leading to an unhygienic environment with poor air quality, and causing wear and tear over time. By implementing customized cleaning schedules, businesses can extend the lifespan of their furniture, fixtures, and equipment, reducing the need for premature replacements and saving costs in the long run.

Professional cleaning companies ensure reliable service and adherence to predetermined cleaning routines through their trained staff, customized cleaning plans, detailed checklists, quality assurance processes, accountability, and the use of professional equipment. It’s this commitment to consistency and reliability that helps maintain a clean, healthy, and sustainable office environment for businesses and their occupants.

Before initiating the cleaning service, GDI works closely with clients to develop customized cleaning plans that meet their specific needs. These plans outline the scope of work, cleaning frequencies, and any specific requirements unique to the office space. When carrying out these requirements, the cleaning service will follow detailed cleaning checklists tailored to the specific requirements of each client. After cleaning, there are also quality assurance processes including inspections that identify any areas that may need additional attention. By establishing clear guidelines, routines, and accountability, an office cleaning company will ensure that the same level of service is consistently provided.

Health and Hygiene Benefits

Offices are breeding grounds for disease-causing pathogens — not only COVID-19, but influenza, the common cold, and other viruses — as people congregate in small spaces and frequently touch shared objects and surfaces. Indoor air quality is also affected by these same pathogens in the air and in HVAC systems.

Studies show that contamination of a single commonly touched surface in an office can impact 40 percent to 60 percent of other surfaces in less than half a day. Indeed, offices are among the places where one is most likely to get sick. Approximately 5,670,000 flu cases are contracted in the workplace every year.

By hiring an office cleaning company, they can prevent the spread of germs by sanitizing touchpoints with the highest amount of foot traffic, including in lobbies, elevators, and hallways. A company like GDI also has experience cleaning and 9 Reasons to Hire an Office Cleaning Company 6 disinfecting HVAC systems which reduces the circulation of airborne contaminants and improves indoor air quality.

The U.S. Environmental Protection Agency estimates Americans are indoors 90% of their time – in built environments such as homes, schools, workplaces, places of worship, or gyms. Both short- and long-term exposure to poor indoor air quality can cause a range of health issues, including respiratory diseases, heart disease, cognitive deficits, and cancer. Cleaning doesn’t just stop the spread of germs that make occupants sick, it can also remove dust and pollutants that cause allergies that leave occupants more exposed to illness and uncomfortable.

Customized cleaning plans tailored to your unique needs

Before providing cleaning services, an office cleaning company like GDI would conduct a comprehensive initial assessment of the office space in order to help with understanding of the layout, size, specific cleaning requirements, and any unique needs or areas that may require special attention. Based on the assessment, cleaning companies develop customized cleaning plans specifically tailored to the office space that outline the scope of work, cleaning frequencies, and any specific instructions provided by the client.

Commercial cleaning companies also offer flexible service options to accommodate the needs and schedules of their clients. Whether it's daily, weekly, bi-weekly, or monthly cleaning, the service frequency can be adjusted based on the client's requirements, and can encompass business or non-business hours depending on the desire to avoid disruption or even to make cleaning staff more visible to occupants.

Office spaces may also have unique cleaning needs based on their industry or specific activities. For example, medical offices may require disinfection of high-touch surfaces and adherence to specific healthcare cleaning protocols, while food plants might also require equipment sanitation and higher levels of compliance. 9 Reasons to Hire an Office Cleaning Company 7 At GDI, we understand that the needs of an office space may evolve over time, and are based on changing requirements. That’s why we always maintain open lines of communication and offer changes and additional services, to meet the needs of an ever evolving office space.

You’ll meet safety and compliance standards

Employers and employees need to fulfill their roles in preventing workplace accidents and injuries, and promoting safe and healthy workplaces as required in Part II of the Canada Labour Code . In the U.S. Employers subject to the OSH Act also have a general duty to provide work and a workplace free from recognized, serious hazards.

An office cleaning company contributes to maintaining a healthy, safe and compliant environment through cleaning, disinfection, and health and safety procedures. In the event of a pandemic, a cleaning company like GDI will also aid and assist with emergency preparedness plans and can provide disaster restoration when an environment has become unsafe and needs remediation.

GDI also utilizes its waste management program to safely collect, sanitize, and/or dispose of masks and gloves, reducing the spread of contaminants to other surfaces and individuals, and employees have health & safety training and are trained to recognize hazards and report or correct unsafe conditions before they lead to circumstances that could be unsafe or dangerous.

In environments where health & safety is more heavily regulated, like healthcare and food plant sanitation - a commercial cleaning company is essential for providing SSOP’s (Sanitation and Standard Operating Procedures) stringent record keeping, and EPA/CDC recommended cleaning and disinfecting agents.

It’s important to hire an office cleaning company like GDI, which subscribes to various third-party bodies such as COR, Safety Groups, and various client-driven compliance networks such as ISNetworld, Complyworks, Contractor Check, Avetta and numerous others to audit and verify the health and safety of the cleaning company you are working with.

They employ green cleaning products and procedures

In recent years, there has been a growing trend of employing environmentally friendly cleaning practices in response to increasing awareness of the importance of sustainability and the desire to minimize the impact of cleaning activities on the environment and of harsh chemicals on health and safety. Many cleaning companies have recognized this trend and are offering eco-friendly options to meet the demand for greener cleaning solutions.

Traditional cleaning products often contain harsh chemicals that can be harmful to human health and the environment. Eco-friendly cleaning products are designed to be non-toxic and biodegradable, which means they break down naturally without leaving harmful residues behind. They are free from harsh chemicals such as phosphates, chlorine, and synthetic fragrances, making them safer for both cleaning staff and building occupants. GDI uses a product designed by our sister company Superior Sany Solutions called Monopods, which are not only safer and less harmful than traditional products, but they come in water-soluble pods that are released in water, lowering the transportation carbon footprint and protecting employees from exposure to concentrated chemicals.

Eco-conscious cleaning companies also prioritize water and energy conservation. Staff are trained to be conservative in the use of electricity and lights are turned out before leaving an area post cleaning, cleaning is scheduled in sequence to operational flow minimizing electricity usage, only areas being cleaned are illuminated, and equipment run times are kept to a minimum. As a green cleaning company, GDI uses walk behind auto scrubbers with onboard wet vacuums, which are excellent for cleaning up quick 9 Reasons to Hire an Office Cleaning Company 9 spills and minimizes the use of the mop and buckets system which have to be rinsed and washed before the next use. Staff are also trained to notice and report tap and toilet leaks which can cause hundreds of gallons of wasted water every year.

Many environmentally friendly cleaning companies like GDI have robust recycling and waste management programs in place. If a facility has a recycling and/or compost program in place, GDI staff will become familiar with the processes and develop sitespecific training for compliance protocols and are trained to ensure separation of cardboard, plastics, batteries, other recyclables (including drink bottles and cans), and compostable items and also look for contamination and to ensure waste is disposed of through the proper waste streams. GDI has helped clients audit and separate all waste and recycling resulting in as much as 96% diversion from landfills.

To demonstrate their commitment to eco-friendly practices, cleaning companies like GDI adhere to recognized green cleaning standards and obtain third party certifications. These certifications often require compliance with specific environmental criteria, ensuring that the cleaning company meets stringent sustainability requirements and follows best practices. GDI’s environmental management system (EMS) is governed by registration to ISO 14001 (Environmental Management Systems) and is further supported by adherence to the ECO Warranty program.

You and your occupants will have peace of mind

People gain an enormous sense of relief when they are around visibly cleaner surfaces. Knowing that the office is being professionally cleaned and maintained brings a sense of peace of mind to employees and employers alike.

An office cleaning company like GDI can not only provide this peace of mind through cleaning verification tools like ATP testing and visual verification, they can provide a sanitization specialist that is visible to occupants throughout the day giving them peace of mind that they are safe and the surfaces they are about to interact with have just been cleaned and sanitized.

As a business, your company can also rest easy knowing that a professional cleaning company complies with health and safety protocols and standards and lowers the risk of lawsuits and negative PR due to a poor office environment.

How to choose between cleaning companies?

When choosing a cleaning service provider, it’s important to consider the benefits that a professional cleaning company can offer, and if they are compatible with your business needs.

5 main advantages of outsourcing cleaning services

There are 5 main advantages of outsourcing cleaning services:

1. Expertise and specialized cleaning techniques with professional products and

2. Time and cost savings from customized, flexible cleaning schedules

3. Health and Safety Compliance

4. Improved employee productivity and morale

5. Eco-friendly programs and green cleaning

It is important that the office cleaning company you decide to hire provides these
advantages. GDI has trained professionals and specialized cleaning procedures, and
offers consistent and reliable cleaning schedules, health and hygiene benefits,
customized cleaning plans tailored to unique needs, and compliance with safety
standards. We also employ green cleaning products and procedures, and can provide
peace of mind for occupants and employers alike. By choosing a professional cleaning company like GDI, you can rest easy knowing that your office environment is in good hands.


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